Manager, Shipping/Receiving and Surplus Property (INTERNAL APPLICANTS ONLY)
Company: Lee College
Location: Baytown
Posted on: May 8, 2024
Job Description:
Position Overview
Please note: This is an internal posting. Only current, full-time
and part-time employees of Lee College may apply.
Starting Salary Range is $55,713 -$64,072. The initial salary offer
is commensurate with education and related work experience.
This position provides leadership, management, and supervision for
the operations of the Shipping and Receiving Department. This
position manages all aspects and functions of the District's
Surplus Property Program and is responsible for conducting
online/live public sales/auctions. The incumbent reconciles and
tracks all property sold and/or destroyed. Captures, tracks, and
enters Capital Assets in the Fixed Asset database upon receipt and
updates the removal of assets upon sale or disposal. Works with the
Finance and Purchasing Departments to continually maintain accurate
fixed asset inventory. This position is responsible for managing,
configuring, and programming the SCLogic Intra Package Tracking
System and updating it as needed to optimize functionality. The
incumbent works with, meets, and collaborates closely with the
Purchasing and Finance Department to enhance the procurement
process for the college. The incumbent explores new opportunities
and continually strives to research, develop, recommend, and
implement best practices in the logistics and surplus management
fields. This position works directly with the campus community, as
well as the general public and industry partners. The incumbent
manages the district paper supply warehouse and explores expansion
opportunities to include other commonly purchased items that meet
best-value guidelines.
Essential Duties & Responsibilities
Shipping & Receiving-
- Provide leadership, management, and supervision for the
Shipping & Receiving department
- Oversee day-to-day warehouse operations; supervise, direct and
delegate assignments to full-time and part time employees
- Serve as Hiring Manager to fill vacancies
- Negotiate contracts and rates with carriers and logistics
providers to secure cost-effective shipping solutions
- Coordinate with other departments to prioritize shipments and
ensure customer satisfaction
- Develop, plan and manage annual department budget
- Act as software program administrator to manage the SCLogic
Intra comprehensive package tracking software system; configure,
modify, and program software to match department workflow and
enhance functionality
- Design, optimize and run reports and inquiries to measure
goals, effectiveness and department efficiency
- Strategize, manage and oversee special projects
- Provide oversight and decision-making authority to resolve
delivery conflicts/disputes with carriers and vendors
- Conduct regular safety trainings; establish safe practices and
foster a safe work environment
- Ensures the safekeeping of equipment and materials that are
received and stored; trains employees on care, preservation, and
use of warehouse handling equipment
- Streamline processes to improve functionality and
efficiency
- Support other departments as needed and assist with the
procurement process
- Meet with Purchasing Department regularly to ensure smooth
procurement processes and develop strategies and initiatives when
opportunities ariseForklift-
- Develop, establish, and implement forklift safety and
certification program
- Provide training, re-training, and certification for forklift
operators and similar machinery per OSHA and industry
standards
- Investigate accidents/near-misses and enforce policies and
procedures
- Maintain forklift operation records as required
- Oversee propane bottle and storage cage rental agreement and
order propane fuel as neededSurplus Property Manager-
- Has the delegated authority to sell, transfer, recycle, reuse,
and repurpose assets deemed to be surplus in accordance with all
laws, statutes, codes, and Board Policies
- Identify surplus assets within the organization and assess
their condition, value, and potential for reuse or resale
- Develop, manage and oversee a comprehensive Surplus Property
Program
- Determines the disposition of surplus property and maintains a
repository for safekeeping
- Manage internal reallocation process of surplus assets and
establishes guidelines and procedures for equitable
redistribution
- Manage and conduct online and live public auctions/sales
- Explore, seek, and recommend new methods for sale and disposal
of surplus assets that serve the best interest of the District
- Update fixed asset database upon the sale/disposal of trackable
assets and communicate the removal of assets with the Finance
Department
- Negotiate contracts and manage accounts with industry
partners
- Communicate and provide regular sales reports to the Finance
department as required
- Work and communicate with the college community, industry
partners and members of the general public
- Keep accurate recordsFixed Assets-
- Work with the Purchasing and Finance Departments to identify
and capture incoming capital assets; tag assets and enter into the
college fixed asset database
- Conduct special inventories if needed and deemed necessary by
Leadership
- Upon sale or disposal of trackable assets, ensure assets are
updated in the database properly and in a timely manner Paper
Supply Warehouse-
- Negotiate contracts with suppliers for bulk purchases
- Manage internal supply warehouse
- Seek cost saving and best value solutions
- Investigate, explore, recommend, and implement the expansion of
the Supply Warehouse to include other commonly purchased items
- Place bulk orders and maintain adequate supply and
inventory
- Assist with the creation of an internal billing system and
communicate sales records monthly with Finance Department and
affected departmentsContract Fleet Copiers-
- Order, maintain supply inventory, and provide toner, staples,
and waste bottles for all fleet copiers
- Order, maintain supply inventory, and provide copy paper
designated for fleet copiers
Additional Duties & Responsibilities
- Maintain accounts with UPS and other carriers and initiate
payment for outstanding invoices
- Ship and receive packages and freight
- Perform other duties as assigned
Minimum Education, Experience, Knowledge, Skills & Abilities
Internal candidates only - Must be a current full-time or part-time
employee of Lee College
- Associate's (or higher) Degree
- Five (5) years of related work experience; preferably in
shipping & receiving/warehouse operations
- Three (3) years of forklift operator experience; Forklift
Certified Training Instructor Preferred
- Must have a valid driver's license and clear driving
record
- Must have demonstrated recordkeeping skills, as well as good
interpersonal skills
- Knowledge of modern office practices, procedures, and
equipment, including PCs and their operations
- Must be able to establish and maintain cooperative working
relationships and provide supervisory direction/coordination of all
department functions with department staff
- Must be able to lift, carry, pull, and push objects or loads of
fifty (50) pounds or more
- Must be able to stand for extended periods of time
- Must be able to work from heights
- Must be able to ascend and descend a ladder
- Must be able to perform work with speed and accuracy
- Must be able to work evenings and weekends as needed
Lee College does not discriminate on the basis of race, color,
religion, sex (including pregnancy, gender identity and sexual
orientation), national origin, age, disability, veteran status,
genetic information or any other basis protected by law.
Keywords: Lee College, Baytown , Manager, Shipping/Receiving and Surplus Property (INTERNAL APPLICANTS ONLY), Executive , Baytown, Texas
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