Part-Time Secretary, Advising & Counseling

Company: Lee College
Location: Baytown
Posted on: November 16, 2021

Job Description:

Perform secretarial duties to ensure accurate exchange of communication and information between the counselors and/or advisors, students, faculty, and other Lee College staff; while also establishing a comfortable atmosphere for all who visit the Advising/Counseling Center.

Duties and responsibilities include, but are not limited to:

• Answer a multiple-line phone to provide service and information to students and college staff.
  
• Greet and guide all students and other visitors to the Advising/Counseling Center.
  
• Manage Microsoft Outlook to schedule advisor and/or counselor appointments, meetings, etc.
  
• Assist with maintaining inventory of all office supplies and equipment.
  
• Assist with maintaining inventory of forms needed in the Advising/Counseling Center.
  
• Provide secretarial support to advisor/counselors and other staff.
  
• Fill out testing form for student and post the test fees for retesting in TSIA.
  
• Assist with test administration as needed (TSIA on and off campus).
  
• Enter placement scores into student records and charge students accordingly.
  
• Establish and maintain multiple databases: OnBase, PeopleSoft, Microsoft Office, and SurveyMonkey.
  
• Assist with New Student Orientation to include computer set ups, folder stuffing, and assist students with online registration.
  
• Create forms, notices, and other documents as assigned by supervisor.
  
• Must be available to work: Monday and Tuesday until 7:30 p.m.
  Additional duties and responsibilities may include, but are not limited to:
  
  
  • Assist with planning and set up for special events.
    
  • Assist students on the computers with navigating the Lee College website and student accounts available under Logins (MyLC email, Blackboard, ApplyTexas, and campus logic).
    
  • Troubleshoot new office technology.
    
  • Perform other duties as assigned.
    Benefits do not accrue with this part-time position. Work schedule is not to exceed 19.5 hours per week. This is a security sensitive position.
    
    Lee College does not discriminate on the basis of gender, disability, race, color, age, religion, national origin, or veteran status.
    

Keywords: Lee College, Baytown , Part-Time Secretary, Advising & Counseling, Administration, Clerical , Baytown, Texas