Executive Administrative Assistant /Office Operations Assistant

Company: The Alsandor Law Firm
Location: South Houston
Posted on: May 13, 2025

Job Description:

Are you a proactive, organized, and personable professional who thrives in a dynamic environment? We are an expanding family law firm in Houston, Texas, seeking a sharp and dependable Executive Assistant to serve as the right hand to the owner and help manage both office operations and administrative responsibilities.



This is not just another assistant job - you'll be a critical team leader, a problem-solver, and a go-to person for internal support and external coordination. If you're a self-starter who can juggle priorities, take initiative, and maintain high standards with a positive, caring attitude, we want to hear from you.

Responsibilities:
--- Act as the executive assistant to the firm's owner: anticipate needs, manage tasks, and ensure smooth operations--- Lead and facilitate daily internal team meetings with professionalism and clarity--- Schedule and manage office vendor appointments (e.g., exterminators, electricians, landscapers)--- Handle accounts payable tasks, including utilities, phones, internet, landscaping, and other service vendors--- Create, update, and manage reports and tracking tools in Microsoft Excel and other software--- Screen resumes, conduct initial candidate interviews, and coordinate with the hiring attorney--- Assist with payroll processing and routine bill payments--- Learn and manage CRM and other law firm software with ease--- Maintain an organized and welcoming office environment--- Represent the firm with professionalism, empathy, and discretion--- Prepare client invoices--- Communicate with clients regarding the payment of their accounts--- Resolve client account issues--- Handle delinquent client accounts--- Ensure client trust balances are at the appropriate level--- Process payroll--- Interview prospective employees--- Onboarding new employees--- Assist with employee insurance renewal and management--- Maintain and order office supplies

Qualifications:
--- Proven experience in executive support, office administration, or operations (legal industry experience a plus, but not required)--- Highly organized, detail-oriented, and able to manage multiple responsibilities without hand-holding--- Strong communication skills and natural leadership in group settings--- Technologically proficient and a fast learner with tools such as Microsoft Excel, CRMs, and billing/payroll systems--- Comfortable coordinating with vendors and professionals both in-person and virtually--- Discreet and trustworthy with confidential information--- A positive, caring attitude and team-first mindset--- Advanced computer proficiency, especially with MS Office, Excel, and billing software programs--- Adept at using spreadsheets and generating reports

About Company:
For over 25 years, The Alsandor Law Firm has been a trusted name in Houston family law, led by Board-Certified Family Law Specialist Cheryl Alsandor. We provide strategic, compassionate representation tailored to each client's unique situation-from divorce and custody to complex property division and enforcement of orders.



What sets us apart? Our commitment to excellence and the people behind the work. We hire smart, creative problem solvers who thrive in a collaborative environment and share a genuine passion for helping families through life's most challenging moments. We believe great lawyering begins with great teamwork-and we invest in both.



If you're looking for a place where your skills will be valued, your growth will be supported, and your work will truly matter, we'd love to hear from you.



Learn more about us at www.alsandorlaw.com

Keywords: The Alsandor Law Firm, Baytown , Executive Administrative Assistant /Office Operations Assistant, Administration, Clerical , South Houston, Texas