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Operations Administrator (RN) Full Time (Nights)

Company: Houston Methodist
Location: Baytown
Posted on: November 26, 2022

Job Description:

JOB SUMMARY
At Houston Methodist, the Operations Administrator (OA) position is responsible for providing operational oversight and leadership throughout the organization. This position is responsible for leadership in unforeseen situations, making timely decisions that directly impact patient care, fostering interdepartmental/interprofessional collaboration which reflect the mission and values of Houston Methodist. The OA position ensures timely and effective communication and provides clinical guidance in the management of patient care, staffing, and interpreting and implementing established policies and procedures. This position creates an environment for the management and delivery of safe patient care. The OA position demonstrates critical thinking through self-direction, initiative, effective interpersonal skills and oral/written communications skills.

PRIMARY JOB RESPONSIBILITIES
Job responsibilities labeled EF capture those duties that are essential functions of the job.

PEOPLE - 30%

  • Assigns available personnel, assesses triage assignments and makes appropriate modifications during the shift as necessary. Plans and coordinates staffing needs for the next shift and assesses needs for the following shift. (EF)
  • Role models interprofessional communication, which includes active listening and teaching, communicating organizational information and all aspects of administrative and clinical practice in a respectful and positive way when interacting with staff. (EF)
  • Conducts fair and consistent leadership skills for effective team dynamics and teambuilding strategies through problem resolution and coaching. Supports policy adherence and provides disciplinary measures when appropriate. Assists with staff stress management as needed. (EF)
  • Improves department score for turnover/retention/employee engagement. (EF)
    SERVICE - 30%
  • Coordinates and expedites the admission/discharge, transfer and bed control process to optimize patient flow. Monitors and facilitates smooth and timely patient flow to ensure process efficiency. Provides bed assignments support as needed with designee. (EF)
  • Oversees the activity in hospital operations during their shift. Manages administrative issues effectively, informs and documents pertinent information to Executive On Call, executive staff, directors and managers. (EF)
  • Partners with public relations to manage outside media. (EF)
  • Troubleshoots problems and/or issues regarding patient/family care, visitors, and facility issues on off shifts and weekends. Drives service standards and activities to improve department score for patient satisfaction, through role modeling and fostering accountability. (EF)
    QUALITY/SAFETY - 20%
  • Monitors and analyzes work methods, staff scheduling and make appropriate adjustments, to assure a high level of service quality and cost effectiveness (EF)
  • Maintains awareness/responsiveness of all emergency codes anddisaster preparedness, coordinating when critical situations occur. Role models situational awareness, using teachable moments to improve safety. (EF)
  • Participates and/or leads and facilitates department process improvements. (EF)
    FINANCE - 10%
  • Attends daily care coordination rounds to facilitate patient progression. Manages bed closures and staffing allocation/cancellations to optimize efficiencies and reduce overtime. (EF)
  • Implements department strategies to achieve financial target and staffing needs. Mentors others to do the same through timely documentation of care, decreasing length of stay, optimizing efficiency, minimizing incidental overtime, and other areas as appropriate. (EF)
    GROWTH/INNOVATION - 10%
  • Serves as a mentor/role model and actively participates in hospital quality, service and shared governance councils, making recommendations for improvements within and across departments/units, committees, and quality improvement initiatives. Supports change initiatives and adapts to unexpected changes. (EF)
  • Seeks opportunities to identify developmental needs of self and staff and takes appropriate action. Ensures own career discussions occur with appropriate management. Completes and updates the individual development plan (IDP) on an on-going basis. (EF)
    This job description is not intended to be all inclusive; the employee will also perform other reasonably related business/job duties as assigned. Houston Methodist reserves the right to revise job duties and responsibilities as the need arises.

    EDUCATION REQUIREMENTS
  • Bachelor's degree or higher from an accredited school of nursing. Current incumbents will have until December 31, 2021 to attain a Bachelor's degree
  • Master's degree preferred
    EXPERIENCE REQUIREMENTS
    • Five years hospital experience in nursing; for HM internal, four years experience in nursing which includes HM performance that demonstrates progressive leadership abilities, i.e. charge nurse responsibilities
      CERTIFICATIONS, LICENSES AND REGISTRATIONS REQUIRED
      • Texas RN license or temporary TX RN license, should obtain permanent license within 90 days. Compact license acceptable according to current Board of Nursing requirements
      • American Heart Association Basic Life Support (BLS)
      • Nonviolent Crisis Intervention within 90 days, post date of hire/transfer
      • American Nursing Credentialing Center (ANCC)-recognized certification within one year of eligibilityKNOWLEDGE, SKILLS AND ABILITIES REQUIRED
        • Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations
        • Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security
        • Ability to effectively communicate with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles
        • Demonstrates successful conflict resolution in a timely manner with patients, families, physicians and other healthcare team members
        • Demonstrates professionalism and consistently models excellent customer service skills
        • Ability to work effectively in a fast-paced environment
        • Demonstrates flexibility and adaptability in the workplace
        • Demonstrates problem solving skills to include investigation, identification of cause(s) and development of corrective actionSUPPLEMENTAL REQUIREMENTS Work Attire Yes/No Uniform No Scrubs Yes Business professional Yes Other (dept approved) No On-Call No (for Non-Exempt or Exempt jobs) Note that employees may be required to be on-call during emergencies (ie. Disaster, Severe Weather Event, etc) regardless of selection above. Travel May require travel within No Houston Metropolitan area May require travel outside No of Houston Metropolitan area Travel specifications may vary by department. Please note any other special considerations to this job:

          Company Profile:Houston Methodist Baytown Hospital, located 35 miles southeast of Houston, is the area's only full-service hospital offering specialized medical care for patients at every stage in life. Houston Methodist Baytown houses 226 operating beds, with 15 operating rooms and more than 1,700 employees. The hospital brings Texas Medical Center excellence and quality care close to East Harris and surrounding counties.

Keywords: Houston Methodist, Baytown , Operations Administrator (RN) Full Time (Nights), Healthcare , Baytown, Texas

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